Stonebrook Homeowners Association Meeting Minutes 7-16-01

Attendees: Joel Chaplin, Teri Johnson, Mike Sullivan, Pat Robinson, Rick Dennison, Doug Iverson, Alan Hayes, Mark Oswald, John Junk, Rich Dustman

Next Meeting: 8/6/01, location TBD

** Treasurer’s report. We have $27k and some change in the bank. Mark went over the budget and what we have spent to date. Talked about what projects are going to need the majority of the $$’s going forward: Pump repair on pond, landscape on 47^th, and pond cleanup.

Also, need to start working on 2002 budget. Landscape committee needs to plan out annual maintenance items that need to be included in the budget. Other new items also need to listed and submitted to Mark. Need all these items listed before proposal to increase dues goes forward, and also to validate funds availability for this year.

** Landscape Committee

Looking at switching maintenance companies. Will see how H2O does with pond cleanup and maybe hire them for regular maintenance contract.

47^th Improvements. We have two proposals for the cleanup and landscape along 47^th. Alan H. discussed both proposals and the drawbacks/benefits of both. Board agreed to move forward with the proposal from Family Landscaping and start immediately.

** Pond pump repair. John Junk discussed effort to replace pump and methods to keep pump vault clean going forward. One idea is to have whoever pumps the small pond during the annual maintenance, pay them to clean out the pump vault as well.

Old Business

** House on Hoyt. Tried to communicate to homeowner that they do not have to pay dues, but they do have to follow the covenants. Will wait to here back if owner accepts.

** Drainage on 329^th. Rich discussed a meeting that was held on 7/15. They reached a conclusion that all options have been pursued, and are now working to repair it themselves. City will assist with dye test to pinpoint all households that should help pay for the repairs. Rich will move forward with this activity.

** Tree height covenant. Deborah Dustman has reviewed covenant revision with lawyers and other homeowners associations. This will now be routed to board members for review and recommendation on whether to move forward with a vote by the association.

** Burnt House on 47^th. They still have not applied to a permit. They still maintain that everything will be done by Christmas….

New Business

** Newsletter. Need articles and owners. Some suggestions: Thank you to folks who have volunteered; tree height covenants; vandalism; rats; landscape report; acc report; treasurer report; Christmas party; raising the dues; entry way pond (Rick, fountains, flowers; marks work), etc.

** Block watch. Recent incidents have led to a desire to implement a block watch program. Mark will look into this further to see if there is interest.

** Weekend Security Patrol. Terri will investigate the cost of having weekend evening security patrols.

Action Items

Action	Assigned	Owner	Status
Welcome packages	7/16/01	Pat	Pat will deliver packages to new homeowners
Weekend Security Patrols	7/16/01	Terri	Terri will do some preliminary investigation on cost of this service
Landscape committee – Plan out items that need to be included in 2002 budget.	7/16/01	Mike S.
Next Newsletter	6/11/01	Joel	Need article list and authors to Joel by 8/1
Water Drainage on 329^th	5/7/01	Rich D.	Rich to work with Teri/Dan on this to get repaired
Review covenant revision for landscape growth	3/12/01	Board Members (Mike, Rick, Pat)	Deborah has drafted proposed revision and reviewed with lawyers. Now needs to be reviewed by the board. Ownership of this action transferred to the board.

ACC Review – See zone assignments above.	6/11/01	All	Closed. Reviews completed.
Follow up with county on letter for releasing bond	4/2/01	Rick D./Teri J.	Closed. Bond released!
Turn water back on for islands	6/11/01	Mark O.	Closed. H2O back on.
Look at turning water back on for entryway island	4/2/01	Rick D.	Closed. H2O turned on early July.
Pull down Stonebrook signs and paint	4/2/01	Rick D.	Closed. Signs back up 1^st part of July.
Look at establishing Web Site for association	5/7/01	Joel C.	Closed – www.stonebrook.net sites
Call Sharon Norton and Jeff Kurle about joining the board, invite to next meeting	4/2/01	Mike S.	Closed - Jeff Kurle in attendance at 5/7 meeting. Mike will follow up with Sharon
Follow up with 47^th contractor for landscaping	4/2/01	Mike S.	Closed – This now falls under the landscape committee charter
Schedule Landscape Committee meeting	3/12/01	Mike S.	Closed – had first meeting
Contact Diane to see if she can do next newsletter	3/12/01	Teri J.	Closed – Newsletter distributed
Write letter to Tucci asking them to work bond release instead of the homeowners.	3/12/01	Alan H.	Closed – Transferred to Rick D.