Stonebrook Homeowners Association Meeting Minutes 10-8-01

Attendees: Joel Chaplin, Teri Johnson, Mike Sullivan, Pat Robinson, Rick Dennison, Jeff Kurle, Mark Oswald

Next Meeting: 11/6 @ 7:00pm, Teri Johnson’s house

** Minutes read and approved.

** Treasurer’s report (Mark). We currently have $9,271 in the bank. Mark presented budget proposals for 2002 with the homeowners dues increased to $200, $225, and $250 respectively. Discussed what the new rate should be, and agreed that we will propose $250 for 2002.

** ACC (Doug). Nothing to report.

** Landscape Committee (Mike). Mentioned that 47^th is wrapped up and looks great. Mike sent out maintenance request for proposals to FMC and H2O. Mike is meeting with both companies on 10/9 to review requirements. He will also ask them to mow the ponds one more time.

Old Business

** House on Hoyt. Need to talk to the lawyer again on status of letter to homeowner. Will send the homeowner of copy of the newsletter.

** Surface water drainage across sidewalks. Teri still checking on this.

New Business

** Discussed vandalism at the ponds and what we can do to deter this activity. Discussed no trespassing signs posted at entryway and the ponds.

** Work party for burned house. Pat suggested getting some folks together to fix up yard on burnt house. Tentative date is 11/11.

** Annual Meeting. Scheduled annual meeting for Monday, December 10^th, 7:00 at Green Gables cafeteria.

** Newsletter. Articles are coming in, Joel will send reminders out and try and get some drafts up on the website.

Action Items

Action	Assigned	Owner	Status
Draft Acceptable Roofing Policy	8/20/01	Doug
Need to schedule annual meeting and reserve school	9/10/01	Teri	Complete. Meeting scheduled for 12/10.
Welcome packages	7/16/01	Pat	Pat will deliver packages to new homeowners
Weekend Security Patrols – Change this to look into signs, since no response on security partrols.	7/16/01	Mark	Get recommendations to John J. and he will procure.
Next Newsletter	6/11/01	Joel	Joel needs to get this done! Will work to get out by end of Sept. Okay, maybe October.

Need to schedule annual meeting and reserve school	9/10/01	Teri	Complete. Meeting scheduled for 12/10.
Review covenant revision for landscape growth	3/12/01	Closed	Deborah has drafted proposed revision and reviewed with lawyers. Now needs to be reviewed by the board. Ownership of this action transferred to the board.
Landscape committee – Plan out items that need to be included in 2002 budget.	7/16/01	Mike S.	Closed
Pond area survey, agree on what should be done	8/20/01	All	Closed. Will meet at 6:00 on the evening of 9/10
ACC Review – See zone assignments above.	6/11/01	All	Closed. Reviews completed.
Water Drainage on 329^th	5/7/01	Rich D.	This is closed for now, will continue to monitor.
Follow up with county on letter for releasing bond	4/2/01	Rick D./Teri J.	Closed. Bond released!
Turn water back on for islands	6/11/01	Mark O.	Closed. H2O back on.
Look at turning water back on for entryway island	4/2/01	Rick D.	Closed. H2O turned on early July.
Pull down Stonebrook signs and paint	4/2/01	Rick D.	Closed. Signs back up 1^st part of July.
Look at establishing Web Site for association	5/7/01	Joel C.	Closed – www.stonebrook.net sites
Call Sharon Norton and Jeff Kurle about joining the board, invite to next meeting	4/2/01	Mike S.	Closed - Jeff Kurle in attendance at 5/7 meeting. Mike will follow up with Sharon
Follow up with 47^th contractor for landscaping	4/2/01	Mike S.	Closed – This now falls under the landscape committee charter
Schedule Landscape Committee meeting	3/12/01	Mike S.	Closed – had first meeting
Contact Diane to see if she can do next newsletter	3/12/01	Teri J.	Closed – Newsletter distributed
Write letter to Tucci asking them to work bond release instead of the homeowners.	3/12/01	Alan H.	Closed – Transferred to Rick D.