Stone Brook Homeowner’s Association

Minutes from November Meeting

Tuesday November 8, 2011

Held at Green Gables Elementary

Attendance:

PRESENT: Board Members, Officers and Committee Members

Tim Roberts, Debra Cammack, Debbie Grimm, Robin Stanko, Alan Crowder, Cynthia Donahoe, Cathy Olson, George Fuller, Sue Fuller

ABSENT: Patty Sullivan, Bryant Hitchcock, Pat Robinson, Eric Elgar, Alison Elgar, Holly Rose

PRESENT: Homeowners

Bob Olson, Lynn LaDoe, James and Mary Ann Traynor, Kim Lohr, Bob Lohr, Steve Jaasund, Gail Jaasund, Bob and Pat Klink, Dianne Buckman, Charlse O’Donnell, Anthony and Deborah Quintana, Karen Ramsay, Merianne Jordan, Julie Davis

Call to Order:

            Tim called the meeting to order at 7:06pm followed by introductions of the board,

            Committee members and homeowners in attendance.

Reports from Officers:

            Secretaries Report – Reading of the minutes waived as they are posted on the

                        Website.

            Treasurer’s Report – Debra Cammack

·         Will vote on proposed budget at end of meeting; estimates used for proposal are same figures as last year with the exception of a $200 increase for PSE

·         Rolling over $25,000 as our only big project in recent years was the bark and the pumps haven’t gone out on the ponds. Therefore, voted to rebate $50 for 2012 dues if paid/postmarked by 2/15/2012. A rebate check will be mailed March 1^st. This is the $8,000 line item in the budget proposal. Will not lower dues as then it’s too difficult to raise when needed.

New Business:

            Holiday Party will be at the home of Tim Roberts Sunday December 18^th 5-8pm

            Holiday Lighting Contest

·         Categories: Artistic, Outrageous, Traditional, Through the Eyes of a Child

·         Winner will receive $50 Lowe’s gift card

·         Ballots will be mailed to homeowners

Roofing, exterior painting and landscaping standards

• Bylaws outlining standards were handed out. Not everyone is being compliant. Our homes are growing older and need maintenance. When ready to sell a lender will need a 5 year roof certification.
• Despite homeowners falling into distress we still need to remain compliant with standards
• Cynthia Donahue introduced Mark from Tony’s Roof Care. Shake roofs will last 15-20 years if you don’t maintain. Maintenance with an oil treatment will double or triple the life expectancy of your roof. $2,000 - $3,000 every 5 years.
• Homeowners are replacing with composition. Mark brought two samples that meet the homeowners 460 pound minimum requirement; Grand Canyon or Certain Teed which carry a limited lifetime warranty whereby if you sell your home the warranty transfers one time only. 460 pounds is the weight of the shingle in a 100 sf area. Quality is guaranteed through the weight
• Tony’s does maintenance also
• CCR’s previously only allowed shake roofing. By adding shingles, the 460 lb minimum requirement guarantees quality
• Cynthia suggested getting an estimate so homeowners can save for a future roofing project however bids may not be accurate as roofing materials increased 8-12% in August and October and are projected to increase 10% annually if the economy goes through an inflationary cycle
• When listing your home banks require a 5 year roof certification. Shakes at a minimum would need to be cleaned and bad shakes replaced. Tony’s can certify and give one year leak guaranty with treatment . Certification on a 20 year old roof assuming never maintained would be $3,000 - $5,000. If see warped shakes at a 45 – 90 degree angle good indication of deterioration. If bottom edge of shake has dry rot the roof is at the end of it’s life.
• Tony’s can give a cost break if 2-3 homeowners were replacing/getting bids simultaneously.

Nominations and Election of Board Members and Officers

• The board positions are voluntary. Tim asked if anyone was interested and encouraged involvement in the neighborhood. Any ideas of people not in attendance that would be interested.
• Robin Stanko’s term is up; Karen Ramsay voted to replace her.
• In need of a new treasurer as Debra has held the position for 4 years.

Open Comments

• Tim opened the floor to any comments or concerns
• A homeowner saw a motorcycle policeman with his lights on in 46^th Court and asked if anyone knew anything
• If you see anything suspicious always call 911 and don’t assume it’s nothing.
• Browns’ Point has had a number of burglaries last 6 months. Held a meeting at BPIC for neighborhood watch. The typical method of operation has been to knock on the door, go around and break into the back of the house including tearing down sheetrock, make a pile of items in the garage then call a car and they’re out in minutes.
• Report break ins to Holly Rose
• Discussion of concrete repair on 49^th Place. Tim asked if anyone knows a concrete company. Broken from garbage trucks avoiding basketball hoops. City won’t repair
• Tim has emailed Pat Foster at city regarding buckling sidewalks that are tripping hazards.

Reports from Committees

ACC – Cathy Olson

• No new requests
• Reminding to file ACC request for any exterior changes including painting front door, garage door. Form can be printed off website. Even if repainting same color still need ACC request.
• If you see neighbors starting a project please inform them to file ACC request. Turnaround for approval is 2 days.
• The purpose of this is to maintain home values in our neighborhood

Landscape – George Fuller

            Nothing new

Social – Sue Fuller

            No new neighbors

Neighborhood Watch – Holly Rose not present

Web Site – Eric Elgar not present

• Robin Stanko will send an email to homeowners with the association’s Facebook link. Please “like” as we need 25 people

Meeting adjourned at 7:53pm

Next meeting: January 10, 2012 7pm Green Gables School